RightShip preparation
Practical preparation organised by RISQ section, with onboard checklists, practice questions and the points where a finding may arise.
Choose a section
Start with the relevant section. Check each entry’s vessel, cargo and equipment conditions.
General Information
Vessel particulars, management information and inspection records.
Open Section 1 →Certification and personnel management
Certificates, manning, rest, training and equipment familiarisation.
Open Section 2 →Navigation
Bridge procedures, passage planning, pilotage and navigation equipment.
Open Section 3 →ISM System
Safety management, enclosed spaces, permits, emergency readiness and safe access.
Open Section 4 →Pollution Prevention and Control
Pollution records, ballast and bilge systems, waste handling, emissions and sewage treatment.
Open Section 5 →Ship’s Structure
Hull repairs, structural inspections, survey files, safe access, piping and hold ventilation.
Open Section 6 →Fuel Management (Oil Fuel)
Oil-fuel bunkering, sampling, changeover, containment and machinery fuel safety.
Open Section 7A →Fuel Management (Alternative Fuel: LNG)
For ships using LNG fuel: crew training, bunkering, cryogenic protection and emergency readiness.
Open Section 7B →Fuel Management (Alternative Fuel: Methanol)
For ships using methyl/ethyl alcohol fuel: approval, training, bunkering, fire protection, ventilation and alarms.
Open Section 7C →Fuel Management (Alternative Fuel: Ammonia)
For ships using ammonia fuel: bunker planning, toxicity protection, safe havens, release mitigation and emergency readiness.
Open Section 7D →Cargo Operation: Solid Bulk Cargo other than Grain
Cargo information, loading plans, structural limits, hold preparation and cargo-specific voyage care.
Open Section 8A →Cargo Operation: Bulk Grain
Bulk grain: authorisation, stability, hold preparation, fumigation and voyage care. Inspection normally requires grain documents and grain on board; the source qualifies brief periods without grain.
Open Section 8B →Cargo Operation: General Cargo
For general cargo, timber, Ro-Ro and non-cellular container-carrying ships: stowage, securing and cargo care. Not for cellular container ships.
Open Section 8C →Cargo Operation: Cellular Container Ships
For cellular container ships only: cargo information, stowage, lashing, stability and reefer care. Not for non-cellular ships carrying containers.
Open Section 8D →Cargo Operation: Self-Unloading Transshipment
Gravity-based and hybrid self-unloading vessels: isolation, conveyors, dust control and tunnel safety. Complete alongside Section 8A and/or 8B as appropriate.
Open Section 8E →Cargo Operation: Heavy Lift Vessel
Specialised project, open-deck, dock and semi-submersible ships: lift planning, competence and ballast/stability control. Excludes general cargo ships transporting heavy lifts.
Open Section 8F →Hatch Cover and Lifting Appliances
Hatch-cover condition, sealing, safe operation and emergency readiness; crane maintenance, testing and lifting-gear certification.
Open Section 9A →Gantry Cranes
For deck-travelling gantry cranes handling cargo and/or hatch covers. Complete alongside Section 9A: procedures, travel safeguards, maintenance and emergency readiness.
Open Section 9B →Mooring Operations
Line management, certificates, mooring strength, brake testing, safe deck practice, anchoring and emergency towing readiness.
Open Section 10 →Radio and Communication
Radio logs and routine tests, EPIRBs, radar-SARTs, portable VHFs, publications, AIS data and shore maintenance.
Open Section 11 →Security
Access control, security competence, SSAS familiarity, voyage preparation, stowaway prevention and cyber controls. Inspectors should not sight sensitive security materials.
Open Section 12 →Machinery Space
Engineering procedures, UMS, maintenance, machinery protection, emergency power, workshop safety and steering readiness.
Open Section 13 →General Appearance – Hull and Superstructure
Hull and deck condition, closures, lighting, stores, accommodation equipment, hospital readiness and safe access.
Open Section 14 →Health and Welfare of Seafarers
Employment, accommodation, food and water, medical access, recreation, confidential support and harassment prevention.
Open Section 15 →Ice or Polar Water Operations
For vessels with an ice-class notation, current or intended ice navigation, or a polar certificate: operating limits, training, winterisation and emergency readiness.
Open Section 16 →Find a preparation entry
Search across the available sections by reference or subject.
Vessel type alone does not determine applicability. Check each entry’s cargo, equipment and other conditions; this selector does not set an inspection response.
Vessel name
The vessel’s name.
Open preparation guide →IMO number
The vessel’s IMO number.
Open preparation guide →Flag
The vessel’s flag.
Open preparation guide →Delivery date
The date the vessel was delivered.
Open preparation guide →Assigned deadweight
The maximum assigned deadweight, in metric tonnes.
Open preparation guide →Vessel type
The vessel category used in the questionnaire.
Open preparation guide →Hull type
The vessel’s hull type.
Open preparation guide →Operation at inspection
The vessel’s operation at the time of inspection.
Open preparation guide →Cargo being handled
The name of the cargo being handled.
Open preparation guide →PSC inspection history
Details of Port State Control inspections during the previous 12 months.
Open preparation guide →Classification society
The classification society, with IACS or non-IACS classification.
Open preparation guide →Class certificate expiry
The expiry date of the Class Certificate.
Open preparation guide →Last special survey
The date the last special survey was completed.
Open preparation guide →Last routine dry-docking
The date of the last routine dry-docking.
Open preparation guide →Unscheduled repair or dry-docking
The date of the unscheduled repair and/or last dry-docking.
Open preparation guide →Attained EEDI
The attained EEDI value.
Open preparation guide →Carbon Intensity Indicator
The attained CII and annual rating.
Open preparation guide →DOC manager
The name of the DOC manager.
Open preparation guide →Management takeover date
The date the current DOC manager took over the vessel.
Open preparation guide →Last two management visits
The dates of the vessel manager’s last two visits.
Open preparation guide →Inspector identities
The inspector details for the selected inspection format.
Open preparation guide →Inspection port
The port of inspection.
Open preparation guide →Arrival and document-review time
Arrival date/time and the relevant inspection-format particulars.
Open preparation guide →Opening meeting
The start and completion dates and times of the opening meeting.
Open preparation guide →Closing meeting
The start and completion dates and times of the closing meeting.
Open preparation guide →Departure and inspection sessions
The date and time the inspector left the vessel.
Open preparation guide →Total inspection time
The total time taken for inspection.
Open preparation guide →Inspection completion date
The date the inspection was completed.
Open preparation guide →P&I club
The ship’s P&I club and International Group or non-International Group classification.
Open preparation guide →DBCE subscription
Whether the vessel manager subscribes to the Dry Bulk Centre of Excellence.
Open preparation guide →DryBMS self-assessment
Whether a DryBMS self-assessment has been completed.
Open preparation guide →Class status and statutory certificates
Current class status, valid certificates and surveys, with no overdue Conditions of Class.
Open preparation guide →Seafarer financial security
The two financial-security certificates required for ships subject to MLC.
Open preparation guide →Working language and crew communication
Crew can understand, give and report back safety instructions in the ship’s working language.
Open preparation guide →Safe manning and operational workload
Actual manning meets the Safe Manning Certificate and supports safe operations and rest.
Open preparation guide →Rest hours and work records
Recorded work and rest meet the applicable requirements and compliance is reported to the manager.
Open preparation guide →Master’s ship-handling training
The Master’s experience and training suit the vessel’s handling characteristics.
Open preparation guide →Training for solid bulk cargo handling
Responsible cargo officers and ratings have formal training for solid bulk cargo handling.
Open preparation guide →Training for packaged dangerous goods
Responsible cargo officers and ratings have formal training for packaged dangerous goods.
Open preparation guide →Drug and alcohol policy and testing
An SMS policy and testing procedure address drug/alcohol abuse and fitness for duty.
Open preparation guide →Officer matrix and senior-officer handover
The officer matrix matches the officers and engineers actually on board.
Open preparation guide →ECDIS familiarisation and evidence
The Master and navigation officers are familiar with the installed ECDIS before independent watchkeeping.
Open preparation guide →Navigation procedures and officer familiarity
Navigation procedures cover safe operation and officers understand how to use them.
Open preparation guide →Master’s standing and bridge orders
Standing orders are understood and the Master’s daily bridge orders are read and signed.
Open preparation guide →Manoeuvring information and bridge records
Displayed handling information and bridge/watch-handover records reflect actual operation.
Open preparation guide →Departure and arrival equipment checks
Navigation equipment, engine control and steering are checked before critical voyage stages.
Open preparation guide →Routine bridge equipment tests
Routine tests and independent cross-checks demonstrate bridge-equipment readiness.
Open preparation guide →Master–Pilot exchange and transfer of conn
The exchange establishes an agreed pilotage plan, limitations and clear transfer of conn.
Open preparation guide →Under-keel and air-draft clearance
Manager-defined clearance policies and accurate calculations account for dynamic conditions and CATZOC.
Open preparation guide →Fire rounds without weakening lookout
End-of-watch safety rounds preserve an effective bridge lookout.
Open preparation guide →Bridge manning and lookout
Bridge staffing meets the posted matrix throughout the voyage and at anchor.
Open preparation guide →Navigation equipment condition
Fitted navigation equipment is operational, including equipment beyond mandatory carriage.
Open preparation guide →Lights, shapes and signalling equipment
Navigation and emergency lights, shapes and signalling equipment are ready for use.
Open preparation guide →BNWAS operation and safeguards
Officers understand BNWAS use, testing and controls against unauthorised deactivation.
Open preparation guide →Magnetic, gyro and GNSS compasses
Fitted compasses are operational, adjusted, serviced and correctly cross-checked.
Open preparation guide →Manual steering and changeover records
Manual/automatic steering changes are recorded and manual steering is used appropriately.
Open preparation guide →VDR preservation, playback and testing
Officers can preserve incident data and the SMS covers VDR playback.
Open preparation guide →Chart and publication management
Charts, publications, ENC permits and correction records are current and traceable.
Open preparation guide →Charts and publications for the previous voyage
The previous passage used appropriate, current official charts and publications.
Open preparation guide →ECDIS approval, readiness and practical use
ECDIS meets its applicable requirements and watchkeepers can demonstrate practical competence.
Open preparation guide →T&P notices and navigation warnings
Relevant temporary information and warnings are incorporated into planning and monitoring.
Open preparation guide →Evidence of safe navigation
The previous voyage’s records demonstrate safe navigation and regulatory compliance.
Open preparation guide →Echo sounder use and records
Depth monitoring is used and recorded during approaches and shallow-water navigation.
Open preparation guide →Berth-to-berth passage planning
The previous voyage’s complete plan was validated, briefed and approved by the Master.
Open preparation guide →Track monitoring and independent fixes
OOW monitoring verifies track and position using appropriate independent techniques.
Open preparation guide →GNSS datum, errors and integrity
GNSS uses the correct datum and officers recognise unreliable positioning.
Open preparation guide →Weather routeing and Master’s judgement
Weather-routeing information supports a safe passage and is understood by the bridge team.
Open preparation guide →Bridge distractions and device use
Written policies keep devices, internet and email from distracting the bridge team.
Open preparation guide →SMS implementation and cargo hazards
Current procedures put the ISM system into practice.
Open preparation guide →Safety officer, meetings and inspections
A trained safety officer supports active safety management.
Open preparation guide →Audits, superintendent visits and corrective action
Audit and inspection records lead to corrective action.
Open preparation guide →Master’s SMS review and shore response
The Master evaluates the SMS and receives shore feedback.
Open preparation guide →Enclosed-space entry and rescue controls
Entry controls address each space, its atmosphere and rescue arrangements.
Open preparation guide →Enclosed-space entry and rescue drills
Assigned crew practise entry and rescue with shipboard equipment.
Open preparation guide →Hot-work control and shore agreement
Hot work follows a specific permit and agreed safe plan.
Open preparation guide →Permits, energy isolation and stop-work authority
High-risk work integrates permits, isolation and stop-work authority.
Open preparation guide →Emergency programme, drills and muster duties
Emergency arrangements are practised and duties clearly assigned.
Open preparation guide →Incident reporting, investigation and lessons
Reported incidents and near-misses are investigated and followed up.
Open preparation guide →PPE selection and fall protection
Task-appropriate PPE is available, maintained and worn.
Open preparation guide →Ship/shore dry-bulk safety checklist
Ship and terminal agree and follow cargo-operation safety controls.
Open preparation guide →Water-ingress detection and alarms
Water-ingress alarms operate and tests are recorded.
Open preparation guide →Smoking policy and designated areas
Smoking is confined to identified areas under an implemented policy.
Open preparation guide →Portable atmosphere-testing instruments
Suitable gas instruments are maintained and officers can use them correctly.
Open preparation guide →Gas-welding and electric-arc equipment
Welding equipment is maintained, safely connected and suitable for shipboard use.
Open preparation guide →Survival craft and launching arrangements
Survival craft and their release/launching systems are ready and understood.
Open preparation guide →Liferaft stowage and hydrostatic releases
Rafts can be released correctly and float-free arrangements are maintained.
Open preparation guide →Lifejackets and donning instructions
Lifejackets suit the people carried and are correctly distributed.
Open preparation guide →Immersion-suit condition and testing
Suits are correctly allocated and seams/closures remain sound.
Open preparation guide →Firefighting foam testing and condition
Foam-test evidence matches the concentrate type and storage condition.
Open preparation guide →Fire main, hoses and associated fittings
Fire-main equipment is inspected and ready for use.
Open preparation guide →International shore connection
Crew can locate and use a complete shore connection.
Open preparation guide →Fire detection, alarms and UMS restrictions
Fire detection works and appropriate tests are recorded.
Open preparation guide →Fixed firefighting systems
Installed fixed systems are maintained and ready to protect their spaces.
Open preparation guide →Emergency fire pump
The emergency pump starts and delivers adequate flow and pressure.
Open preparation guide →Portable extinguishers and spare charges
Extinguishers and reserves are serviced and immediately usable.
Open preparation guide →Firefighter outfits, breathing apparatus and radios
Fire teams can deploy complete equipment and communicate effectively.
Open preparation guide →Breathing-air recharging system
Breathing-air operation, maintenance and annual quality testing are documented.
Open preparation guide →Emergency escape breathing devices
EEBDs are available along escape routes and maintained for immediate use.
Open preparation guide →Ventilation fire dampers
Fire dampers are identified, tested and maintained.
Open preparation guide →Safety data sheets and hazardous substances
Crew use accessible SDS information to select safe working methods.
Open preparation guide →Safe access and suspended accommodation ladders
Boarding access is safely rigged for the berth and monitored.
Open preparation guide →Accommodation-ladder and gangway maintenance
Access equipment has traceable inspections, tests and wire renewals.
Open preparation guide →Pilot-ladder condition, certification and rigging
Pilot ladders are identifiable, verified and correctly rigged.
Open preparation guide →Ship-specific training manuals and fire booklet
Accessible manuals explain the ship’s own emergency equipment.
Open preparation guide →Helicopter operating area and access
Helicopter-area strength, access and obstacle controls are supported.
Open preparation guide →Helicopter-operation preparation and records
Crew prepare helicopter operations with communication, checks and a specific assessment.
Open preparation guide →Lifebuoys, signals and line-throwing equipment
Lifesaving signals and recovery equipment are complete and ready.
Open preparation guide →Joining and reassignment familiarisation
New and reassigned personnel understand their ship-specific duties.
Open preparation guide →Stevedore supervision and controlled access
Ship and stevedores jointly control cargo-work hazards.
Open preparation guide →Oil Record Book Part I
Machinery-space oil operations are recorded under the correct codes.
Open preparation guide →SOPEP approval, contacts and crew duties
The approved pollution response plan is current and understood.
Open preparation guide →Operational waste, cargo residues and deck containment
Personnel understand Annex V waste controls and maintain deck containment.
Open preparation guide →Visible bulkhead and structural leakage
Accessible boundaries show no visible leakage.
Open preparation guide →Cargo-hold bilges and non-return valves
Bilge systems are clean, tested and correctly isolated.
Open preparation guide →Soundings and water-accumulation monitoring
Regular monitoring identifies accumulating water.
Open preparation guide →Deck hydraulic-oil containment
Deck hydraulic components have suitable spill containment.
Open preparation guide →Emergency drainage forward of the collision bulkhead
Forward-space flooding arrangements are identified and operable.
Open preparation guide →Ballast-water treatment, records and failures
The approved ballast plan is followed and treatment performance is verified.
Open preparation guide →Oil contamination of ballast before discharge
At-risk ballast is checked for oil contamination before discharge.
Open preparation guide →Emergency bilge valves, seals and suction access
Emergency bilge arrangements are protected yet immediately available.
Open preparation guide →Sludge-collecting pump discharge connections
Sludge-collecting pumps have no direct overboard connection.
Open preparation guide →Oil-filtering equipment and representative sampling
Filtering, sampling, alarms and automatic stopping work together.
Open preparation guide →Shipper’s HME cargo declaration
Cargo environmental classification is declared and controls residue disposal.
Open preparation guide →Garbage plan, records and storage
Garbage handling follows the plan and disposal records are traceable.
Open preparation guide →SEEMP, fuel data and carbon-intensity follow-up
The ship’s energy-efficiency plan and applicable verification records are available.
Open preparation guide →Scrubber operation, maintenance and failure response
Engineers operate and maintain the approved EGCS with effective failure controls.
Open preparation guide →Ballast pumps, valve controls and instrumentation
Ballast-system controls and indications match actual plant operation.
Open preparation guide →Bunker and ballast manhole condition
Manhole gaskets and fastenings remain sound.
Open preparation guide →Sewage-treatment plant and crew familiarity
The fitted sewage plant is maintained and its operation understood.
Open preparation guide →Hull repairs and Class notification
Hull repairs are reported to Class and appropriately authorised.
Open preparation guide →Structural inspection procedures and photographic records
Regular space inspections are documented and supported by images.
Open preparation guide →Enhanced Survey file and condition evaluation
The ESP file supports the ship’s condition and intended service.
Open preparation guide →Hold and tank access structures
Access ladders, rungs and platforms are sound.
Open preparation guide →Air pipes, sounding pipes and closures
Pipes and their closing devices are sound and properly shut.
Open preparation guide →Duct-keel access, ventilation and lighting
The fitted duct keel is accessible, ventilated, lit and free of water.
Open preparation guide →Apparent structural defects
Inspected structural components show no apparent defects.
Open preparation guide →Cargo-hold ventilation and closing devices
Hold ventilation works, closes effectively and has applicable guards.
Open preparation guide →Bunker manifold spill containment
Manifold spill containment is adequate, clean and empty.
Open preparation guide →Bunker transfer system pressure tests
Bunker transfer systems have the specified hydrostatic tests.
Open preparation guide →Bunker manifold instruments and blanks
Manifold fittings work and unused connections are blanked.
Open preparation guide →Oil-tank vent save-alls
Vent save-alls contain spills without obstructing vent function.
Open preparation guide →Oil analysis, sampling and corrective action
Oil analysis follows maker guidance and critical results receive action.
Open preparation guide →Bunkering plan and fuel samples
Bunkering is planned, controlled and supported by proper samples.
Open preparation guide →Fuel changeover procedures and records
Fuel changeovers are risk-assessed, timed and recorded.
Open preparation guide →Quick-closing valves and individual-engine isolation
Fuel and lubricating-oil isolation remains effective.
Open preparation guide →High-pressure fuel pipe jackets and leak alarms
High-pressure fuel leaks are contained and alarmed.
Open preparation guide →Oil-handling area condition
Purifier and oil-handling spaces are clean and ventilated.
Open preparation guide →Emergency-generator fuel reserve and isolation
Suitable fuel supports at least 18 hours at full load.
Open preparation guide →Approved LNG manuals and crew familiarity
Approved LNG handling and emergency procedures are understood.
Open preparation guide →Advanced IGF training
Personnel with immediate fuel responsibility hold advanced training.
Open preparation guide →Basic IGF training
Personnel with designated fuel safety duties hold basic training.
Open preparation guide →LNG emergency drills and exercises
Drills test fuel-related responses and assigned duties.
Open preparation guide →Hazardous areas, signage and personnel controls
Hazardous zones are identified and their precautions understood.
Open preparation guide →Bunkering emergency instructions and warnings
Personnel can find and apply agreed emergency instructions.
Open preparation guide →Bunkering safety-zone restrictions
The safety zone is marked and restrictions are enforced.
Open preparation guide →Lifebuoy lights in hazardous areas
Hazardous-area lifebuoy lights are intrinsically safe.
Open preparation guide →Earth-fault indication during LNG transfer
Earth-fault indications are monitored and acted upon.
Open preparation guide →Radio equipment and ignition control
Radio and portable equipment are suitable for their areas.
Open preparation guide →Compatibility, weather and current assessment
Both sides agree compatibility and acceptable operating conditions.
Open preparation guide →Bunker-area lighting
Lighting is adequate and Ex-rated around the bunker area.
Open preparation guide →LNG-system planned maintenance
Safety-critical components are maintained and backed up.
Open preparation guide →Communication failure response
Crew know the stop and restart conditions for lost communications.
Open preparation guide →Tank temperature and pressure compatibility
Tank conditions are checked and agreed before transfer.
Open preparation guide →Mooring plan and fender agreement
Mooring and fender arrangements are agreed before berthing.
Open preparation guide →Trained LNG hose handling
Trained personnel handle and support LNG hoses safely.
Open preparation guide →Cryogenic spill trays and hull protection
Spill protection prevents LNG contact with hull steel.
Open preparation guide →LNG bunkering checklist and commitments
The checklist is signed before transfer and its controls are followed.
Open preparation guide →Bunker-line inerting and trapped-liquid protection
Lines are purged/inerted and protected against trapped-liquid pressure.
Open preparation guide →LNG safety and thermal relief valves
Relief arrangements are serviceable and understood.
Open preparation guide →Readiness throughout LNG bunkering
Both ships remain ready to stop and respond immediately.
Open preparation guide →Agreed LNG contingency plans
Emergency plans allocate duties and coordinate both ships and shore.
Open preparation guide →ESD tests and valve travel times
Emergency shutdown works and test results are recorded.
Open preparation guide →LNG domes, piping and insulation
Containment fittings and insulation are sound and leak-free.
Open preparation guide →Independent LNG tank-level alarms
Independent level alarms protect LNG fuel tanks.
Open preparation guide →Instrument testing and calibration
LNG instruments are reliable and calibrated to maker guidance.
Open preparation guide →ERS/ESD surge-pressure protection
Overpressure protection is documented or addressed by design.
Open preparation guide →Electrical isolation and hose-support limits
Hoses have controlled electrical paths and suitable supports.
Open preparation guide →LNG loading limits and panel information
Officers know the approved tank-loading limits.
Open preparation guide →Class confirmation for alcohol fuel
Class has confirmed the vessel’s alcohol-fuel arrangements.
Open preparation guide →Alcohol-fuel bunkering procedure
The bunkering procedure covers fuel-specific hazards and controls.
Open preparation guide →Training and qualification for alcohol fuel
Personnel are trained for their duties and alcohol-fuel hazards.
Open preparation guide →Alcohol-compatible firefighting systems
Fire protection is suitable for alcohol fuel and crew know its use.
Open preparation guide →Ventilation and loss-of-capacity alarms
Fuel spaces are ventilated and loss of capacity is alarmed.
Open preparation guide →Tank-level indication and overflow prevention
Level indication and independent overfill shutdown work.
Open preparation guide →Remote bunkering control and automatic protection
Remote controls, alarms and shutdown functions are operational.
Open preparation guide →Compartment-specific safety notices
Notices explain restart restrictions and lifting hazards.
Open preparation guide →Alcohol-fuel drills and records
Fuel-specific emergency exercises are completed and recorded.
Open preparation guide →Fuel-system and hazardous-area maintenance
Maintenance procedures address toxicity and hazardous-area equipment.
Open preparation guide →Pre-bunkering verification and signed checklist
Both PICs confirm the required checks before bunkering.
Open preparation guide →Ammonia bunker plan and risk assessment
The bunker plan and SMS address ammonia-specific risks.
Open preparation guide →Ammonia-contaminated bilge management
Ammonia-risk bilges are segregated and handled safely.
Open preparation guide →Ammonia training and qualification
Personnel understand ammonia hazards and their assigned duties.
Open preparation guide →Emergency plan and protective equipment
Crew know emergency duties and have ammonia-suitable protection.
Open preparation guide →Decontamination showers and eyewashes
Decontamination equipment is accessible and works in all conditions.
Open preparation guide →Remote emergency stops
Personnel know emergency-stop locations and tests are recorded.
Open preparation guide →Safe haven capacity and readiness
All persons can reach refuge protected from ammonia exposure.
Open preparation guide →Fuel-preparation-room entry and mitigation
Entry controls and release-mitigation arrangements are understood.
Open preparation guide →Muster and lifesaving access outside toxic areas
Muster stations and lifesaving access avoid toxic/hazardous zones.
Open preparation guide →Protected machinery and preparation-room access
Access arrangements limit exposure and airlocks remain effective.
Open preparation guide →Drip trays and contaminated spill handling
Trays contain assessed spills and protect the ship’s structure.
Open preparation guide →Airlock ventilation and alarms
Airlock pressure and door alarms function and are tested.
Open preparation guide →External manning and remote machinery monitoring
Continuously manned spaces are outside ammonia engine rooms.
Open preparation guide →Accommodation intake closure and detection
Occupied spaces can close openings and detect ammonia ingress.
Open preparation guide →Low-temperature fuel-pipe insulation
Pipe insulation protects hull materials and limits frosting.
Open preparation guide →Bunker manifold, shutdown and emergency release
Manifold and protective systems are maintained and understood.
Open preparation guide →Ammonia release mitigation system
ARMS works and personnel understand its approved operation.
Open preparation guide →Fuel-supply redundancy and segregation
Single-fuel arrangements retain power after a fuel-system leak.
Open preparation guide →Main fuel supply and return valves
Master fuel valves are maintained and connected to safety shutdown.
Open preparation guide →Tank alarms, gas detection and restart controls
Independent alarms and shutdown functions are tested.
Open preparation guide →Ammonia escape, rescue and safety equipment
Suitable escape and rescue equipment is complete and maintained.
Open preparation guide →Cargo information and hazard classification
The Master receives accurate cargo information before loading.
Open preparation guide →Cargo certificates, moisture and trimming properties
Cargo documents support acceptance and safe carriage.
Open preparation guide →Ballast rates and hold loading limits
Operational rates and structural load limits are readily available.
Open preparation guide →Approved loading instrument and accuracy tests
Loading calculations are approved, accurate and current.
Open preparation guide →Cargo-watch monitoring of stress and stability
Cargo and ballast remain synchronised within design limits.
Open preparation guide →Designated ballast-hold changeover
Ballast holds are configured correctly for their intended use.
Open preparation guide →Hold cleaning plan and hatch safety
Cleaning is cargo-appropriate, supervised and safely arranged.
Open preparation guide →Loading-manual and stability restrictions
Applicable restrictions are identified and respected.
Open preparation guide →Cargo-hazard knowledge and the can test
Officers understand cargo risks and the limits of screening tests.
Open preparation guide →Voyage cargo monitoring and ventilation precautions
Cargo-specific controls continue throughout the voyage.
Open preparation guide →Authorisation for unlisted bulk cargo
Unlisted cargo has competent-authority carriage conditions.
Open preparation guide →Step-by-step cargo and ballast plan
The agreed plan defines safe conditions at every step.
Open preparation guide →Cargo-operation log and pour-end stresses
The log records cargo progress, interruptions and condition checks.
Open preparation guide →Voyage cargo-care records
Ventilation, atmosphere and bilge care are documented.
Open preparation guide →Oxygen depletion and adjacent-space hazards
Personnel recognise unsafe atmospheres and control entry.
Open preparation guide →Coal monitoring instruments and response records
Coal monitoring detects and prompts action on gas and heating risks.
Open preparation guide →Cargo-specific emergency equipment
Required special emergency equipment is ready for use.
Open preparation guide →Grain information before loading
Cargo information identifies grain quality, hazards and precautions.
Open preparation guide →Grain authorisation and approved manual
Approved grain documents support stability throughout the voyage.
Open preparation guide →Carriage without grain authorisation
Any exceptional carriage has the required authority’s acceptance.
Open preparation guide →Loading computer approval and testing
The approved loading tool covers grain stability and remains accurate.
Open preparation guide →Cargo watch monitoring and trimming
Cargo officers keep actual operations within the agreed limits.
Open preparation guide →Ballast-hold changeover
Ballast holds are correctly configured for cargo or ballast.
Open preparation guide →Hold cleaning procedures and supervision
Hold preparation follows a cargo-specific cleaning plan.
Open preparation guide →Grain-clean standard and independent inspection
Holds meet the required cleanliness standard before grain loading.
Open preparation guide →Loading and stability restrictions
Officers know and apply the vessel’s approved restrictions.
Open preparation guide →Grain hazards and heat transfer
Officers recognise grain shift, moisture and heat damage risks.
Open preparation guide →Pre-loading ultrasonic hatch testing
Hatch weathertightness testing and defect evidence are available.
Open preparation guide →Fumigation instructions and leak pathways
The Master receives and assesses fumigation arrangements before arrival.
Open preparation guide →Fumigation procedures and contingencies
Master and Chief Officer know the applicable fumigation procedure.
Open preparation guide →Phosphine hazards and crew understanding
Crew understand toxicity, fire risk and treatment effectiveness.
Open preparation guide →Fumigation detection and protective equipment
Correct detection, respiratory and emergency resources are on board.
Open preparation guide →Trained Master’s representatives
Designated representatives can monitor and document fumigation safety.
Open preparation guide →Fumigator statements and written handover
Signed statements document suitability, checks and transfer of responsibility.
Open preparation guide →Fumigation warnings and access prevention
Unsafe entrances are visibly identified and access is controlled.
Open preparation guide →Voyage Safety Plan and checklist
The Master signs a complete fumigation voyage plan before sailing.
Open preparation guide →Ventilation intake arrangements
Ventilation settings prevent fumigant entering occupied spaces.
Open preparation guide →Entry restrictions during in-transit fumigation
Sealed holds are protected against opening and entry at sea.
Open preparation guide →Advance fumigation notifications
Destination and calling ports receive fumigation information.
Open preparation guide →Gas-free certification and discharge contingencies
Discharge decisions address residual fumigant and missing certification.
Open preparation guide →Fumigation operation and voyage records
Records trace treatment, monitoring, handover and actions.
Open preparation guide →Dew-point instruments and calibration
Working instruments and spares support reliable dew-point readings.
Open preparation guide →Hold ventilation records
Daily records explain ventilation decisions for each hold.
Open preparation guide →Grain stability calculations
Voyage calculations demonstrate acceptable grain heeling and stability.
Open preparation guide →Sequenced cargo and ballast plan
The signed plan defines safe cargo and ballast stages.
Open preparation guide →Clean bilges and grain-tight openings
Grain is excluded from drainage spaces without blocking water flow.
Open preparation guide →Cargo-hold light isolation
Lighting arrangements prevent ignition of combustible cargo.
Open preparation guide →Cargo-operation logs
Loading and discharge activities are traceable by hold and time.
Open preparation guide →Oxygen depletion and controlled entry
Grain holds and adjacent spaces receive enclosed-space controls.
Open preparation guide →Cargo information and special handling
Written cargo information supports safe stowage and carriage.
Open preparation guide →Packaged dangerous-goods documentation
Dangerous goods have the required declarations and location records.
Open preparation guide →Lashing procedures in the SMS
Safe securing work is covered by documented ship procedures.
Open preparation guide →Ship-specific Cargo Securing Manual
Officers use an approved, current manual matched to the vessel.
Open preparation guide →Securing-gear condition and certificates
Securing devices are identifiable, serviceable and maintained.
Open preparation guide →Timber sample weights
Timber weight evidence supports the stability assessment.
Open preparation guide →Timber arrangements in the CSM
Each timber securing arrangement has a current lashing plan.
Open preparation guide →Voyage timber lashing plan
The actual timber stow has a plan based on the CSM.
Open preparation guide →Stability instrument approval and tests
The stability tool is approved, current and verified.
Open preparation guide →Deck and tank-top strength limits
Officers know the current permissible local deck loads.
Open preparation guide →Pre-stowage and final stowage plans
Cargo plans address strength, securing and stability through the voyage.
Open preparation guide →Securing-force assessment
Calculations and gear capacity support the securing arrangement.
Open preparation guide →Securing personnel training
Personnel are trained for the gear and hazards of their tasks.
Open preparation guide →Timber deck stowage and safe access
Timber stowage complies with applicable load-line and access limits.
Open preparation guide →Timber ballast and exchange planning
Ballast arrangements used in timber stability calculations are controlled.
Open preparation guide →Emergency timber jettison arrangements
Emergency release can be assessed without exposing crew unnecessarily.
Open preparation guide →Containers on non-cellular ships
Deck containers are supported and secured within structural limits.
Open preparation guide →Reefer monitoring and breakdown response
Reefer temperatures and faults are monitored and recorded.
Open preparation guide →Reefer electrical supply
Permanent reefer supply and connections are in sound condition.
Open preparation guide →Vehicle acceptance procedures
The SMS defines checks for new and used vehicles before loading.
Open preparation guide →Vehicle-deck CCTV and alarm response
Vehicle-deck monitoring supports timely and safe alarm assessment.
Open preparation guide →Ro-Ro drainage and blockage protection
Drainage remains effective when firefighting water is discharged.
Open preparation guide →Shell-door operating and maintenance manual
An approved manual governs applicable shell-door systems.
Open preparation guide →Door, elevator and indicator testing
Door-system function, tightness and indications are regularly checked.
Open preparation guide →Ro-Ro ventilation manual and air checks
Ventilation instructions and air-quality checks reflect actual operations.
Open preparation guide →Automatic air-quality control and testing
The air-quality control system and ventilation tests are maintained.
Open preparation guide →Vehicle securing and alternative-fuel hazards
Vehicle stowage and precautions match the cargo’s actual hazards.
Open preparation guide →Fumigation procedures and contingencies
Master and Chief Officer know the applicable fumigation procedure.
Open preparation guide →Ventilation intake arrangements
Ventilation settings prevent fumigant entering occupied spaces.
Open preparation guide →Dew-point instruments and calibration
Working instruments and spares support reliable dew-point readings.
Open preparation guide →Hold ventilation records
Daily records explain ventilation decisions for each hold.
Open preparation guide →Pre-loading bilge cleaning records
Hold bilges are cleaned and the checks are recorded.
Open preparation guide →Cargo-hold light isolation
Lighting arrangements prevent ignition of combustible cargo.
Open preparation guide →Cargo-operation logs
Loading and discharge activities are traceable by hold and time.
Open preparation guide →Cargo information before loading
Written cargo details support safe stowage.
Open preparation guide →Dangerous-goods documents and stowage
Declared dangerous goods have documents and risk-based stowage checks.
Open preparation guide →Container seal checks
Seal checks and discrepancies are documented.
Open preparation guide →Flat-rack cargo protection
Flat-rack cargo is secured and protected for the voyage.
Open preparation guide →Verified gross mass before loading
VGM reaches the ship and terminal in time for loading decisions.
Open preparation guide →Fore-and-aft container stowage
Deck and hatch-cover container orientation is checked.
Open preparation guide →Block stowage and isolated stacks
Isolated stacks and the coastal-ship exception are assessed.
Open preparation guide →Lashing procedures in the SMS
Safe securing work is covered by documented ship procedures.
Open preparation guide →Ship-specific Cargo Securing Manual
Officers use an approved, current manual matched to the vessel.
Open preparation guide →Securing equipment inspections and certificates
Lashing equipment is identifiable, certified and serviceable.
Open preparation guide →Reserve securing devices
Adequate spare gear is available for unexpected needs.
Open preparation guide →Cargo Safe Access Plan
The applicable safe-access plan is prepared and followed.
Open preparation guide →Fixed securing points
Securing points provide suitable leads and adequate capacity.
Open preparation guide →Damaged gear removal and reporting
Defective securing arrangements are reported and gear withdrawn.
Open preparation guide →Stability instrument approval and tests
The stability tool is approved, current and verified.
Open preparation guide →Pre-loading plan review
The Chief Officer reviews the updated plan before loading.
Open preparation guide →Heavy-stack checks
Planned stack weights stay within structural and lashing limits.
Open preparation guide →Heavy-over-light stowage
Weight distribution follows the approved CSM conditions.
Open preparation guide →Lashing pattern supplied to terminal
The approved lashing pattern is communicated and posted.
Open preparation guide →Port ballast plan execution
Ballast operations follow the plan for the port stay.
Open preparation guide →Actual-loading spot checks
The ship checks actual loading against the plan.
Open preparation guide →Bay lashing inspection and sign-off
Completed bay lashings are checked and signed off.
Open preparation guide →Next-port bridge visibility
Visibility is checked for the next arrival condition.
Open preparation guide →Securing-force assessment
Calculations and gear capacity support the securing arrangement.
Open preparation guide →Post-departure lashing checks
Lashings are rechecked after the stow settles.
Open preparation guide →Securing personnel training
Personnel are trained for the gear and hazards of their tasks.
Open preparation guide →Ship-terminal radio communication
Enough radios support direct operational communication.
Open preparation guide →Emergency IMDG spotting plan
Dangerous-goods locations and segregation are current.
Open preparation guide →Reefer temperature records
Reefer temperatures are monitored and traceable.
Open preparation guide →Reefer spares and fault response
Spares and competence support reefer breakdown response.
Open preparation guide →Reefer power and power-pack arrangements
Reefer supply capacity and equipment are suitable.
Open preparation guide →Calcium-hypochlorite hazard awareness
Officers understand heat-release hazards and cargo-specific stowage.
Open preparation guide →Cargo-operation records
Loading and discharge activities have adequate records.
Open preparation guide →Self-unloading isolation procedures
Crew have documented isolation arrangements and supervision.
Open preparation guide →Operator training and familiarisation
Personnel understand normal, emergency and maintenance functions.
Open preparation guide →Tunnel watertight doors
Crew understand the fitted doors and maintain watertight integrity.
Open preparation guide →Emergency stops and crew awareness
Emergency stops are known, serviceable and tested.
Open preparation guide →Tunnel flameproof lighting
Tunnel light fittings retain their certified protection.
Open preparation guide →Warning lights and horns
System warnings and lighting are regularly tested.
Open preparation guide →Effective dust suppression
Dust controls work in the tunnel and on the boom.
Open preparation guide →Belt cleaners and skirt boards
Cleaning and spillage-control components remain effective.
Open preparation guide →Belt speed, scales and slip detection
Controls support discharge rates within system capacity.
Open preparation guide →Gate and door identification
Operators can match gates and doors to the cargo plan.
Open preparation guide →Hydraulic-oil analysis
Oil condition is assessed through the specified tests.
Open preparation guide →Tunnel-conveyor protective switches
Stop, speed and alignment protection remain serviceable.
Open preparation guide →Tunnel hydraulics and leakage
Hydraulic components are sound and free of oil leakage.
Open preparation guide →Boom covers and spill containment
Covers and fitted transfer arrangements contain dust and spillage.
Open preparation guide →Gate sequence and operator monitoring
Gate operators follow the cargo plan and report movements.
Open preparation guide →Vibrator-system inspections
The vibrator system is serviceable and inspected.
Open preparation guide →Lift-conveyor condition and spillage
The lift conveyor is sound and captures cargo spillage.
Open preparation guide →System walk-rounds
Scheduled patrols cover the system and findings are recorded.
Open preparation guide →Belt tension, alignment and running hours
Belt tracking and maintenance are monitored.
Open preparation guide →Tunnel bilge disposal arrangements
Potentially contaminated tunnel water is properly controlled.
Open preparation guide →Tunnel bilge high-water alarms
High-water alarms are fitted, functional and tested.
Open preparation guide →Boom structure and movement components
The boom and its supporting components are maintained.
Open preparation guide →Boom and shuttle lighting
Walkway lighting and floodlights work.
Open preparation guide →Boom electrics and shore interlock
Electrical equipment and the shore stop connection are sound.
Open preparation guide →Slew/luff limits and switches
Officers know movement limits and switch tests are recorded.
Open preparation guide →Idlers, return rolls and lubrication
Rollers turn freely without build-up or overheating risks.
Open preparation guide →Tunnel ventilation and air quality
Ventilation capacity and tunnel air quality are assessed.
Open preparation guide →Tunnel housekeeping
The tunnel is clear of refuse and loose items.
Open preparation guide →Tunnel fire prevention and readiness
Crew know the fire-control guidance and fitted systems are checked.
Open preparation guide →Tunnel flooding and stability
Stability information addresses the effect of tunnel flooding.
Open preparation guide →High-voltage competence
Personnel have competence for the fitted high-voltage systems.
Open preparation guide →Tunnel radios and dead zones
Suitable radios and coverage safeguards support tunnel communication.
Open preparation guide →Final lifting and rigging plan
A documented plan addresses lift stability and operating limits.
Open preparation guide →Heavy-lift risk assessment
Each lifting stage has a formal assessment and contingencies.
Open preparation guide →Competence and training matrix
People are competent for lifting, maintenance and ballast duties.
Open preparation guide →Manager’s pre-voyage guidance
The Master receives project-specific operating guidance.
Open preparation guide →Lifting-equipment management
Equipment identity, condition and certification are controlled.
Open preparation guide →Exposed-deck safety arrangements
Procedures cover protection for exposed working decks.
Open preparation guide →Heavy-lift emergency scenarios
Emergency procedures and familiarisation cover project hazards.
Open preparation guide →Qualified ballast and stability responsibility
A qualified person is responsible for ballast control and calculations.
Open preparation guide →BCO vessel-specific training
Ballast operators understand the fitted system and stability effects.
Open preparation guide →Current-operation stress and stability
The current cargo plan is calculated and monitored through every stage.
Open preparation guide →Ballast-panel inclinometer
A calibrated inclinometer is available at the control location.
Open preparation guide →Remote draught gauging
Remote draught readings agree with the actual vessel condition.
Open preparation guide →Tank gauges and level alarms
Remote gauging and alarms are maintained and cross-checked.
Open preparation guide →Hold and hatch underside condition
Hold surfaces and hatch undersides are free of loose material and residue.
Open preparation guide →Safe operation and officer training
Procedures and training address the fitted hatch-cover system.
Open preparation guide →Hatch-cover weathertightness testing
Test procedures and records support hatch-cover weathertightness.
Open preparation guide →Compression bars and coaming channels
Compression bars align correctly and drainage channels are clear.
Open preparation guide →Drain holes and non-return valves
Hatch drainage paths and non-return devices are serviceable.
Open preparation guide →Cleats, crutches and rubber washers
Securing components retain correct position and condition.
Open preparation guide →Steel-to-steel contact surfaces
Panel-to-coaming contact surfaces show no grooving or wear.
Open preparation guide →Hatch-cover bearing pads
Fitted bearing pads have suitable dimensions and condition.
Open preparation guide →Side and cross-joint seals
Seals retain correct compression, continuity and adhesion.
Open preparation guide →Hatch panel alignment
Panels are aligned for proper sealing contact.
Open preparation guide →Seal channels and panel edges
Seal-retaining channels and panel edges are sound.
Open preparation guide →Cross-joint channels and supports
Cross-joint seal-retaining channels, compression bars and supports are undamaged.
Open preparation guide →Hatch operating gear and hoses
Moving gear, hoses and associated ventilators are maintained.
Open preparation guide →Cross-joint wedges and bridge pieces
Fitted wedges and bridge pieces are present and effective.
Open preparation guide →Hydraulic oil condition and renewal
Hatch hydraulic oil is analysed and renewal decisions are supported.
Open preparation guide →Emergency hatch-cover operation
Personnel know the fitted emergency arrangements and have trained.
Open preparation guide →Lifting-appliance examinations and tests
Examination, load-test and maintenance records are current and traceable.
Open preparation guide →Crane wires, sheaves and certificates
Hoist/luffing wires are inspected and individually traceable.
Open preparation guide →Crane structure and slewing bearings
Crane structures are sound and rocking-test trends are recorded.
Open preparation guide →Crane machinery and operator cab
Crane machinery, controls and cab are maintained and tested.
Open preparation guide →Grab maintenance and load information
Grabs are maintained, function-tested and used with their actual ratings.
Open preparation guide →Loose-gear identity and certification
Each loose-gear item is marked and matched to its certificate.
Open preparation guide →Gantry safe-operation procedures
The SMS covers gantry operations, competence and safeguards.
Open preparation guide →Hatch lifting cylinders and markings
Hatch lifting gear is leak-free and positioned using clear markings.
Open preparation guide →Pre-use checks and safe travelling
Checklists, guidance and communication control crane movement.
Open preparation guide →Gantry-specific isolation
Documented isolation arrangements are accessible and supervised.
Open preparation guide →Travel warnings and signal devices
Visible and audible warnings work before and during movement.
Open preparation guide →Safety devices and emergency stops
Safety devices are listed, maintained and tested in the PMS.
Open preparation guide →Overload protection and operating limits
Protection systems work and officers know posted limits.
Open preparation guide →Storm locking arrangements
Each gantry has maintained devices to secure it against wind.
Open preparation guide →Electrical bonding and earthing
Gantry bonding and earthing do not rely on wheels and tracks.
Open preparation guide →Mechanical brakes
Brakes are maintained and tests are recorded.
Open preparation guide →Anti-collision, deceleration and foot guards
Travel safeguards prevent collision and protect deck-level wheels.
Open preparation guide →Safe escape from a moving cab
A travelling cab has a safe emergency exit arrangement.
Open preparation guide →Portable fire extinguishers
Extinguishers around the gantry are present and maintained.
Open preparation guide →Driver cab and local stations
Cab controls, communications and working conditions are maintained.
Open preparation guide →Retractable roofs and side curtains
Fitted weather covers, securing gear and operating checks are maintained.
Open preparation guide →Gantry communications
Communications between control positions are reliable and tested.
Open preparation guide →Helicopter winching platform
A fitted crane-roof winching area has appropriate positioning and markings.
Open preparation guide →Pilot ladder hoist not in use
A fitted mechanical pilot hoist is not used for pilot transfer.
Open preparation guide →Monitoring, performance logger and faults
Crane monitoring and fault records support verified rectification.
Open preparation guide →Emergency pump and crew duties
The emergency pump is maintained and crew practise their duties.
Open preparation guide →Gantry structure and access
Structures and access arrangements are free of apparent defects.
Open preparation guide →Rails, racks, wheels and pinions
Travel components are inspected and wear is measured against maker limits.
Open preparation guide →Motors, brakes and drive machinery
Drive machinery maintenance is included in the PMS and completed.
Open preparation guide →Gantry hydraulic-oil analysis
Regular oil testing checks contamination and deterioration.
Open preparation guide →Line Management Plan and wear zones
An implemented LMP controls inspection, wear management and retirement.
Open preparation guide →Mooring line and tail certificates
Certificates and data sheets are traceable to each line and tail.
Open preparation guide →Line and tail strength and condition
Lines and tails match the ship’s design basis and retirement criteria.
Open preparation guide →Winch brake rendering tests
Maker-based brake tests establish repeatable settings and records.
Open preparation guide →Line deployment and tending
Mooring leads, materials and tending follow a planned arrangement.
Open preparation guide →Reeling direction, brakes and gear
Lines are reeled correctly and secured on brakes after mooring.
Open preparation guide →Split-drum tension section
Split drums retain a single tension layer and the correct turns.
Open preparation guide →Tail connections and chafe protection
Connections suit the lines and protect their eyes from chafe.
Open preparation guide →Safe heaving-line ends
Heaving-line ends are soft and within the stated weight limit.
Open preparation guide →Mooring deck hazard awareness
The whole mooring deck is treated as hazardous and kept safe.
Open preparation guide →Stoppers and securing to bitts
Stoppers suit the rope and lines are correctly secured to bitts.
Open preparation guide →Winch condition and working access
Winch controls, brakes, linkages and access are serviceable.
Open preparation guide →Fairlead and roller condition
Rollers turn freely and contact surfaces do not damage lines.
Open preparation guide →Mooring fitting SWL markings
Each mooring fitting has a clear relevant SWL.
Open preparation guide →Anchoring equipment maintenance
Anchors, cables, windlasses and access are inspected under the PMS.
Open preparation guide →Anchor securing
Unused anchors are housed and secured against movement.
Open preparation guide →Chain locker and bitter end
Chain lockers are secured and emergency release is accessible outside.
Open preparation guide →Anchoring design limitations
The Master understands the actual equipment’s design assumptions.
Open preparation guide →Ship-specific Emergency Towing Booklet
Ready-to-use towing information is available at the specified locations.
Open preparation guide →GMDSS equipment, log and routine tests
Certified radio equipment is serviceable and routine checks are logged.
Open preparation guide →EPIRB installation and maintenance
The EPIRB is correctly installed, identifiable and tested.
Open preparation guide →Current List of Radio Signals
Radio publications are current and corrected.
Open preparation guide →Radios for routine shipboard work
Enough operational radios, batteries and chargers support the team.
Open preparation guide →Radar-SART condition, tests and stowage
Locating devices are ready, correctly stowed and tested.
Open preparation guide →Survival-craft portable VHF readiness
Emergency portable VHFs and their batteries are ready for use.
Open preparation guide →AIS data, annual test and operating records
AIS information is accurate and annual testing is documented.
Open preparation guide →Shore-based GMDSS maintenance agreement
The applicable shore-maintenance agreement is available on board.
Open preparation guide →Access control and gangway watch
An adequate deck watch controls access and supports safe boarding.
Open preparation guide →SSO appointment and crew training
A trained SSO coordinates security and crew understand their duties.
Open preparation guide →SSAS familiarity and test evidence
Deck officers understand SSAS functions and regular testing is evidenced.
Open preparation guide →Voyage security information and risk assessment
Relevant security information and a voyage-specific assessment are current.
Open preparation guide →Stowaway prevention
SMS prevention measures are implemented in port and before departure.
Open preparation guide →Cyber-security management in the SMS
Cyber risks are managed within the SMS and evaluation is addressed.
Open preparation guide →Removable media and port access controls
Policies and physical controls prevent uncontrolled data transfers.
Open preparation guide →Engineering SMS and power limitation
Engineering procedures cover routine work, emergencies and power-reserve control.
Open preparation guide →Engineering duties and manning matrix
Posted duties and a manning matrix cover planned and unexpected demands.
Open preparation guide →Chief Engineer’s standing and watch orders
Specific orders are available, understood and acknowledged.
Open preparation guide →UMS operation and permitted manning
UMS-certified operation is reliable and changeover checks are completed.
Open preparation guide →Manning when UMS is not used
Staffing supports safe manned machinery-space operation.
Open preparation guide →Entry into unattended machinery spaces
Entry controls, reporting and warnings are posted and understood.
Open preparation guide →Personnel alarm readiness
The fitted deadman alarm is correctly set and operational.
Open preparation guide →Engineers’ calling alarm
The calling alarm works and tests are recorded.
Open preparation guide →Engine log and alarm history
Engineering records and alarm histories are complete and traceable.
Open preparation guide →Recovery of essential machinery
Ship-specific recovery instructions and preferential-trip knowledge are available.
Open preparation guide →PMS, condition monitoring and spares
An implemented PMS supports maintenance, shore oversight and critical spares.
Open preparation guide →Main-engine maintenance and monitoring
Main-engine condition and records follow maker requirements.
Open preparation guide →Auxiliary-engine maintenance
Auxiliary engines and protective arrangements are maintained.
Open preparation guide →Machinery-space lighting and escape
Escape routes are lit, marked, unobstructed and understood.
Open preparation guide →Emergency equipment test records
Emergency systems are tested with records and clear instructions.
Open preparation guide →Ventilation stops and closures
Ventilation emergency stops and closures work and are clearly identified.
Open preparation guide →Hot surfaces and oil-spray protection
Insulation and spray guards prevent oil contacting hot surfaces.
Open preparation guide →Lagging and steam traps
Insulation is sound, clean and free from oil impregnation.
Open preparation guide →Oil-mist and bearing-temperature protection
Fitted protection is tested and engineers know the emergency response.
Open preparation guide →Switchboard deck insulation
Deck insulation suits the voltage and has rating evidence.
Open preparation guide →Self-closing drains and gauge valves
Drain and gauge-glass valves close correctly without restraints.
Open preparation guide →Sounding pipes and self-closing devices
Sounding devices are closed and their return mechanisms are intact.
Open preparation guide →Moving-machinery guards
Hazardous moving machinery has secure, effective guards.
Open preparation guide →Workshop safety and tool protection
Workshop machines have working guards and safe conditions.
Open preparation guide →Lifting equipment and hydraulic tools
Lifting gear and hydraulic tools have inspection and maintenance evidence.
Open preparation guide →Secured spares and manual handling
Spares and loose gear are secured and handling risks assessed.
Open preparation guide →Machinery-space and bilge housekeeping
Spaces are clean, leak-free and free of oily accumulations.
Open preparation guide →Bilge high-level alarms
Bilge alarms are functional and tests are recorded.
Open preparation guide →Seawater system condition
Sea chests, pumps, pipes and valves are sound.
Open preparation guide →Auxiliaries, water treatment and batteries
Applicable machinery is maintained with water and battery records.
Open preparation guide →Machinery-space pipework
Service pipework is maintained without leaks or temporary repairs.
Open preparation guide →Local main-engine control
Engineers are proficient in local and emergency manoeuvring.
Open preparation guide →Emergency-generator starting and supply
Crew know starting and emergency-switchboard supply arrangements.
Open preparation guide →Emergency-generator spare starter
Single-starter dependency is addressed by a ready spare.
Open preparation guide →Emergency battery supply
Battery emergency power is ready where no generator is fitted.
Open preparation guide →Switchboard earth-fault monitoring
Main and emergency earth-fault monitors work without indicated faults.
Open preparation guide →Emergency steering drills
Quarterly drills and posted changeover guidance support emergency steering.
Open preparation guide →Steering reserve oil and transfer
Reserve oil and its manual transfer arrangement are ready.
Open preparation guide →Emergency steering heading and communication
Heading information can reach the emergency steering position.
Open preparation guide →Emergency-position rudder indicator
The local rudder-angle display works and is legible.
Open preparation guide →Steering-compartment safe access
Handrails and non-slip surfaces support safe access to controls.
Open preparation guide →Hull condition and biofouling management
Hull condition and biofouling measures are inspected and recorded.
Open preparation guide →Permanent hull markings
Applicable hull markings are visible in contrasting colour.
Open preparation guide →Weather-deck condition
Weather decks are sound and free of loose rust scale.
Open preparation guide →Deck pipes and supports
Deck piping is maintained without significant deterioration or temporary repairs.
Open preparation guide →Doors, windows and closures
Safety closures are serviceable and not defeated.
Open preparation guide →Weather-deck vents and air pipes
Vents are sound, identified and protected against water ingress.
Open preparation guide →Hatch and cargo-space identification
Hatch numbers match the loading documents and are visible.
Open preparation guide →Masts, stays and external lighting
Mast fittings and fitted deck/hold lighting are maintained.
Open preparation guide →Cargo-light electrical and fire safety
Cargo lights are inspected and isolated where needed to protect cargo.
Open preparation guide →External electrical equipment
Weather-deck and accommodation-surround electrical equipment is sound.
Open preparation guide →Chemical, gas and flammable stores
Hazardous stores are segregated, ventilated and appropriately equipped.
Open preparation guide →Accommodation and deck stores
Stores are clean and tidy.
Open preparation guide →Accommodation electrics and galley appliances
Electrical appliances and fryer safeguards are in good order.
Open preparation guide →Refrigerated spaces and door alarms
Refrigerated spaces retain safe access, temperature and condition.
Open preparation guide →Ship’s elevator
A fitted lift has competent maintenance and documented inspections.
Open preparation guide →Hospital and medical stores
The fitted hospital is hygienic, appropriately supplied and reserved for medicine.
Open preparation guide →Guardrails, access and deck-cargo securing
Access structures and deck securing are sound, with effective rail height.
Open preparation guide →Employment agreements and pay
Agreements, monthly pay statements and deductions are properly controlled.
Open preparation guide →Accommodation inspections and hygiene
Accommodation is safe, hygienic and inspected weekly.
Open preparation guide →Recreation, welfare budget and connectivity
Recreation and a welfare budget support crew life on board.
Open preparation guide →Food, catering and potable water
Free food and safe water are sufficient, with competent catering and water management.
Open preparation guide →Medical access and health promotion
Crew receive timely care and confidential health records are maintained.
Open preparation guide →Violence, harassment and complaint procedures
Crew understand reporting routes and receive a confidential, fair response.
Open preparation guide →Mental-health policy and support
Policy and management training support awareness and respectful assistance.
Open preparation guide →Confidential external support
Seafarers can access external support free and in confidence.
Open preparation guide →Mental-health training for key personnel
Key personnel have training in recognition and supportive conversations.
Open preparation guide →Air-handling unit condition and cleaning
The AHU provides comfort and has recorded cleaning and maintenance.
Open preparation guide →Polar and ice operation manuals
A ship-specific manual explains capabilities, limits and operating procedures.
Open preparation guide →Polar certificate limitations
The Master understands the certified operational limits.
Open preparation guide →Polar training and manning
Relevant personnel have the appropriate polar qualifications and familiarity.
Open preparation guide →Polar pollution-prevention documentation
Approved pollution procedures account for polar operations.
Open preparation guide →Floating-ice detection
The ship can detect ice and understands the limits of its equipment.
Open preparation guide →Ice and weather information
Current ice and weather charts can be received on board.
Open preparation guide →Sea-chest steam heating
Sea-chest heating is serviceable with recorded checks.
Open preparation guide →Cold-weather protective equipment
Personnel have protection suitable for sub-freezing work.
Open preparation guide →Accommodation heating
Heating and ventilation maintain habitable accommodation.
Open preparation guide →Ice and snow removal
Suitable equipment keeps critical access areas clear.
Open preparation guide →Bridge vision in freezing conditions
Bridge windows and glare protection support safe visibility.
Open preparation guide →Exterior electronic equipment
Exposed communications, radar and associated equipment remain protected.
Open preparation guide →Critical equipment in low temperatures
Procedures protect power and emergency machinery from freezing.
Open preparation guide →Lifesaving readiness in freezing conditions
Survival and launching arrangements remain usable at the design temperature.
Open preparation guide →Firefighting readiness in freezing conditions
Cold-weather procedures protect firefighting access and availability.
Open preparation guide →Exposed pipework and hydraulic systems
Ballast, hydraulic, fire and bunker lines are protected from freezing.
Open preparation guide →Ballast-system freeze protection
Ballast protection matches the relevant design temperature.
Open preparation guide →Vent-pipe blockage prevention
Means and procedures prevent freezing from blocking vents.
Open preparation guide →Cold-weather emergency drills
Emergency procedures and crew training reflect cold and polar conditions.
Open preparation guide →Insurer notification for polar trading
Hull underwriters and the P&I Club are informed before polar trading.
Open preparation guide →No matching entries found.
Independent DeepDraft preparation guide, based on the supplied RISQ 3.2 questionnaire. Not an official RightShip product or inspection report.