HumanReported inspection question
QUESTION 2.4.2
External notification and authorisation of significant defects
Oil, Chemical, LPG, LNGDocumentation
What is being checked
The inspector is checking whether defects with statutory, class, port or voyage consequences were promptly evaluated and disclosed to class, flag and affected authorities, and whether all imposed conditions, waivers or permissions are onboard and followed.
Ready onboard
0/7 completePractice questions
Answer aloud, then open the preparation point.
1Which current defect was assessed for class or flag notification?
Show the documented assessment and the decision, including who made it and when.
2What conditions apply to the latest dispensation or short-term certificate?
State expiry, operating limitations, compensating measures, reporting and repair or survey requirement.
3Can the vessel sail because shore management accepted the defect?
No. Company acceptance does not replace any required class, flag or port authorisation; demonstrate the applicable external decision.
4How are bridge and engine teams informed of imposed limitations?
Show standing orders, risk assessment, voyage plan, work plan or controlled notice reflecting the exact conditions.
5What happens if repair cannot be completed before the approval expires?
Escalate before expiry, stop relying on the authorisation and obtain formal direction from the competent authority.
Where an observation may arise
NO EVALUATION
A significant defect was not assessed for external notification.
NON-DISCLOSURE
Class, flag or another affected authority was not informed when required.
EXPIRED APPROVAL
A short-term certificate, waiver or permission has expired or its repair window was missed.
CONDITION BREACH
Operational limitations or compensating measures imposed by an authority were not followed.
INCONSISTENCY
External correspondence, class status and defect records do not agree.
OFFICER UNAWARE
Responsible officers cannot explain the conditions under which the vessel is permitted to operate.
Past observations for practice
Hardware
The following defects noted were not reported to class - 1) ER monitor touch panel and ballast valve positioner are defective; 2) Crew recreation room duct fan electrical motor was defective; 3) Lifeboat PS emergency air supply system hp air hose was defective; 4) Composite boiler exhaust gas uptake temperature transmitter was defective.
Human
The following defects noted were not reported to class - 1) ER monitor touch panel and ballast valve positioner are defective; 2) Crew recreation room duct fan electrical motor was defective; 3) Lifeboat PS emergency air supply system hp air hose was defective; 4) Composite boiler exhaust gas uptake temperature transmitter was defective.
Master's practical note
Put every live dispensation and condition on one control sheet with its exact expiry and operating limits. These approvals are dangerous when filed as correspondence but absent from daily operational decisions.
Questions reported during inspections
Anonymised user reports, not official OCIMF questions or a prediction of what an inspector will ask.
Equipment boundary and references
Equipment boundary: Notification duties depend on defect consequence, flag instructions, class rules, present port and intended voyage. When uncertain whether class is affected, transparent early consultation is safer than an onboard assumption.
References
- OCIMF SIRE 2.0 Question Library Part 1, Version 1.0, Question 2.4.2
- SOLAS Chapter I regulation 11
- IACS UR Z13, Voyage Repairs and Maintenance
- ISM Code section 10
Last reviewed: 2026-09-09